Privacy Policy

This Privacy Policy sets out the manner in which Rep Matters (“Rep Matters”) collects, uses, discloses, and otherwise manages personal information in connection with the repmatters.io website, which includes our Member Portal (defined below) (the “Website”).

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Collection and Use of Personal Information

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MEMBER PORTAL

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You will need to create an account by providing your first and last name, email address, and password that you select, or by using your Google account credentials. If you use your Google account, you authorize us to access certain Google account information (consistent with your Gmail privacy settings), including your name and email address. We do not have control over the manner in which Google treats your personal information. Once your profile is complete, we receive a notice as the administrator to review it. 

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COMMUNICATIONS

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We may send you email communications about our services including events, and security or other service-related issues.

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CONTACT US

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When you contact us to arrange a meeting, to discuss an opportunity to partner with us, or otherwise with an inquiry, comment, question, or complaint, you provide us with your name and email address along with additional information you include in your message to us. We collect and use this information to promptly answer your question or respond to your request. We may retain this information to assist you in the future and to improve our customer service, product, and service offerings, and our Website.

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ADDITIONAL INFORMATION ABOUT OUR WEBSITE

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You can visit the Website without telling us whom you are or submitting any personal information. However, we and our service providers (such as Google Analytics) collect the IP (Internet protocol) addresses of all visitors to our Website and other related information such as page requests, browser type, operating system, and average time spent on our Website. If you access and use our Member Portal, we may receive certain aggregate information that does not identify any individual user from Wix, our third-party Member Portal provider, such as clicks and email open rates. We use this information to help us understand our Website activity and to monitor and improve our Website. You can obtain additional information on Google Analytics collection and processing of data, including how to opt-out, by clicking on the links provided: Privacy & Terms and Data Privacy & Security.

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Cookies

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Our Website uses a technology called “cookies”. A cookie is a tiny element of data that our Website sends to your browser, which may then be stored on your hard drive so that we can recognize you when you return. We use cookies to improve our Website and to help us understand our Website activity and your preferences. You may set your browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept cookies from our Website, you may not be able to take advantage of all of the features of our Website.

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Third-Party Links and Integrations:

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Our Website may contain links to other websites or services, including social networking websites, plug-ins, and applications, that we do not own or operate. Also, links to our Website may be featured on third party websites on which we advertise. When you engage with our content on or through third-party social networking services, you may allow us to have access to certain information associated with your social media account (e.g., name, username, email address, profile picture, gender) to deliver the content or as part of the operation of the service. Linked websites and services (including social networking services) have separate and independent privacy statements, notices, and terms of use. We do not have control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites or services may collect, use or disclose, secure, or otherwise treat personal information.

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SHARING OF PERSONAL INFORMATION

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We will not disclose, trade, rent, sell, or otherwise share personal information, without consent, except as otherwise set out herein or as permitted or required by law. 

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Service Providers

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We may transfer (or otherwise make available) personal information to third parties who provide services on our behalf. For example, we may use service providers to host our Website, operate certain of its features, and host data for the Job Portal on our behalf. Personal information may be maintained and processed by third-party service providers in the US, Canada, or other jurisdictions. Our service providers are given the information they need to perform their designated functions and are not authorized to use or disclose personal information for their own marketing or other purposes.

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Business Transactions

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We may transfer personal information as an asset in connection with a proposed or completed merger or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of Rep Matters or as part of a corporate reorganization, financing, or other change in corporate control.

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Legal

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We and our Canadian, US, or other service providers may provide personal information in response to a search warrant or other legally valid inquiry or order (which may include lawful access by Canadian, US, or other foreign governmental authorities, courts, or law enforcement agencies), or to other organizations in the case of investigating a breach of an agreement or contravention of law, or detecting, suppressing, or preventing fraud, or as otherwise required or permitted by applicable Canadian, US, or other law. We may also disclose personal information where necessary for the establishment, exercise, or defense of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property.

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SAFEGUARDS

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We and our service providers maintain your personal information on servers in Canada, the United States, and other jurisdictions, or at our premises in Montreal, Quebec. We have implemented reasonable administrative, technical, and physical safeguards in an effort to safeguard the personal information in our custody or control against theft, loss, and unauthorized access, use, modification, and disclosure. We restrict access to your personal information on a need-to-know basis to employees and authorized service providers that require access to fulfill their job requirements.

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ACCESS AND CORRECTION

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You may request access, updating, or correction of your personal information in our custody or control at any time, subject to limited exceptions prescribed by law, by contacting us as set out in the Contact Us section below. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to their personal information records. You may also edit and update your talent network profile information by logging in to your account at any time.

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CHANGES TO THE PRIVACY POLICY

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This Privacy Policy may be updated periodically to reflect changes to our personal information practices. The revised Privacy Policy will be posted on the Website.

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CONTACT US

Please contact us  at info@repmatter.io if:

• you have any questions or comments about this Privacy Policy;

• you wish to access, update, and/or correct inaccuracies in your personal information; or

• you otherwise have a question or complaint about the manner in which we or our service providers treat your personal information.

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Last updated: Feb. 16, 2023